Corporate Event Planning Companies – The Ultimate Choice for Arranging Business Event

Posted by on May 14, 2016 in Corporate | Comments Off on Corporate Event Planning Companies – The Ultimate Choice for Arranging Business Event

Are you thinking of arranging a corporate event in grand style? There is nothing to fret over! Opt for one of the best corporate event planning companies and give your employees the chance to celebrate in a great way. Corporate event planners can help you to make the right planning for your corporate party.  They often suggest some themed events for the parties that help employees to get rid of the monotony of the workplace and give them something exciting to look ahead. Besides, themed events provide an opportunity for employees to express themselves in a creative way and discover them in a new light with lots of fun, without the pressure of routine job. These parties create new friendships and strengthen communication among employees. Apart from the themes, corporate event planners make arrangement for all wedding decorations, including the flower, light, fabric, furniture, art & graphic and fabrication. In addition, they plan for a menu, entertainment and setting.

Let’s check out a few tactics adopted by the event planning companies to arrange a corporate event:

.  Choosing the Theme

Selecting a theme and creating a vibe of the party are extremely important for a corporate event. The music, decorations and the party favor contribute a lot to the festivity. You may ask the event planners to arrange your party like the 1920s theme like the Jazz Age or Roaring Twenties.  Consequently, the event planning companies would choose appropriate soundtracks for the Jazz Age party. The music of Louis Armstrong, Charlie Parker, George Gershwin and Duke Ellington could also match your 1920 event theme. Now, if you like to make arrangements for a Hawaiian luau-themed party on your corporate venue, you can spread sand on the floor and play traditional Hawaiian folk songs. Choosing a Hawaiian band with slack key and steel guitars would provide a lovely island feel to the scene.

.  Creating Unique Environment

It’s also important to create a unique environment. Be it for the annual company celebration, breakout meeting, opening reception, trade shows, general sessions or award ceremonies  – your celebration would not make the right impact to your employees or guests without an apt environment. The corporate event planners have a wide array of custom-made bars and furniture for dinner, cocktail and meetings. They enliven the rooms with various lighting schemes and decorate the tables with fresh floral centrepieces to make an impactful and impressive celebration. Often, they pick up exquisite floral designs, place breathtaking bouquets and arrange custom upholstered botanic walls with palatial centrepieces to transform an ordinary room into a transcending garden like an oasis. Moreover, remarkable lighting schemes emphasize all the details for creating a dazzling event. They enhance the mood of your occasion with the deft use of artistic lighting. If you want, you can also drop your name through logos and corporate branding to lounge furniture, décor and lighting.

Corporate Event Planning Companies – The Ultimate Choice for Arranging Business Event

.  Selecting the Menu

Opting for the right food and drinks complements your corporate theme. If it is a 1920 party, the corporate event planner could arrange for American dishes like meat balls, spaghetti, hot dogs, hamburgers and meatloaf. Hershey’s candy bars and Campbell’s soups can also be great additions in this regard. Moreover, old fashioned beverages like Champagne cocktails, Sidecars and Pimm’s cups would fit into the scene. Now, if you are planning a typical Hawaiian feast, the corporate event planner may include Huli Huli chicken, roasted pork, sweet potatoes, Lomi Lomi salmon and lots of other fruits. Furthermore, tropical drinks like Strawberry Daiquiris, Blue Hawaiians, Pina Coladas and Mai Tais can be included as beverages. Besides, if it’s a food themed corporate party, Chinese Chop Suey, London Tea Party, Mexican Fiesta and Italian Bellissimo can make the perfect additions.

.  Arranging Entertainment Activities

Entertainment activities are also vital in a corporate event and the corporate event planning company makes arrangement for entertaining your guests in the right way. The event planners often include contests and games to amuse your visitors. In case, you have chosen a 1920 style event, card games and Charleston dance contests can be arranged. Jazz singers can be invited for guest entertainment. A 1920 murder mystery game can also be arranged with other activities for engaging your guests throughout the evening. If you opt for a Hawaiian show, your guests can be thrilled with hula hoop contests, coconut bowling and musical beach towels. Hula dancers and Polynesian drummers can be invited to delight your guests. Moreover, Las Vegas casino style games can be arranged as no-money gambling event.

Appoint one of the best corporate event planning companies and arrange your business event in a remarkable fashion.

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A Journey to Becoming a Celebrity Event Planner

Posted by on Apr 13, 2016 in Corporate | Comments Off on A Journey to Becoming a Celebrity Event Planner

Celebrity event planning is a billion dollar industry that has created a rage in the event planning industry. The big fat events from wedding and conferences to social parties and festive celebrations, instills an inspiration to embark on a new journey to becoming a celebrity event planner.

A Journey to Becoming a Celebrity Event PlannerBecoming a renowned and successful event planner is itself a big challenge and on top putting your hands in the world of celebrities is a bigger challenge. The huge demands, likes, dislikes and expectations of famous actors, musicians, dancers, TV stars, directors, choreographers, artists and many more is always on a higher edge and managing to cope with them is a sure shot success. However, with high level of creativity, enthusiasm, passion and patience of course, it is easy to create your own benchmark in the world of celebrity event planning.

Tips to Consider To Become Celebrity Event Planners

Here are few tips to help you start your career as celebrity event planner:

•  The very first thing is to understand your skills and abilities. The key skills required to become an event planner are time management, negotiation skill, verbal communication, budget management, public relations, and marketing. Furthermore, when it comes to organizing events for celebrities, uniqueness in luxury is required and for that out of the box thinking and creativity is essential.

•  Then it is of utmost importance to understand the roles and responsibilities of a celebrity event planner. The very first duty is to understand the likes, dislikes and needs of a celebrity so that it becomes easy and convenient to know the scope and purpose of the event. Further you need to establish a pre-defined budget keeping in mind the desired location and time. Then the duties extend to organizing and setting up the event where you need to take care of all the equipments, decoration materials and food items in terms of their placement and the variety of choices. Last but not the least, a perfect supervision ending with a successful celebrity event is the foremost duty of a planner.

•  Thereafter you can gain hands on experience in the industry by volunteering certain big events. Following the volunteer services it is always better to get a certification in event planning or management as this adds to your credibility. Celebrities always look for certified planners as they feel most confident with such planners.

•  Then the most important consideration is to create an inspirational portfolio. Your presentation and your first impression with the potential client play an integral role as to how far you travel in this business. Your portfolio is the reflection of your credentials, abilities, organizational skills, certifications and your work experience as a planner. Organize it in a way that it best describes you as a perfect fit to create huge events with winning themes. You can further personalize your portfolio by adding photographs of your services and testimonials from clients you have worked for.

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Benefits of Hiring Event Production Companies

Posted by on Mar 3, 2016 in Tips | Comments Off on Benefits of Hiring Event Production Companies

Event production companies, has become quite popular over the years. A lot of events are being held in all over the world therefore there is a large demand of event production companies. These companies are well equipped to plan and execute any kind of event from a wedding to a corporate award function. Right from preparing the guest list to the final execution of the event, these companies undertake every task involved in planning the event. This includes the lights, venue, sounds, food, theme, etc. and of course you can do some of the things, but some of them require the professional touch of event planners.

Benefits of Hiring Event Production Companies

However, if you start searching for such event companies, then you will find that they have mushroomed all over the place. This makes it difficult to choose the right one that will make your event a success. In order to choose the right company it is a good idea to consult your friends and colleagues as they may be able to suggest some good company that they have used earlier. If on the other hand, you don’t have such references, then your next best bet is the internet. This is because most event production companies have their own user friendly websites which provide complete information about their services. You can go through several websites and short list 3-4 of them. The contact information of the companies is mentioned on the websites and you can call them up and ask a few pertinent questions. The answers to these questions will help you to single out a company that you should hire.

The biggest benefit of hiring an event production company is that you are left free to enjoy the event. At the same time, contrary to what people think it proves to be more economical to hire an event planning company than to attempt doing this yourself. This is because most of the companies have tie ups with the different vendors like florists, caterers, photographers, etc. This is the reason that they are able to get their services at a very reasonable price. If on the other hand, you were to individually hire all these professionals, you would end up paying a much higher price for each one of them.

Then again, most people simply cannot match the professional touch that these event production companies bring to the management and execution of any event. They ensure that everything is managed without a hitch. At the same time, if any emergencies arise like the transport vehicles breaking down at the last minute, then these professionals are better equipped to take care of the situation than most of us. Usually, when you hire an event planner they will spend a lot of time and effort in ensuring that they understand what you want of them. They will take time to understand your tastes, personality and preferences and design the event accordingly. At the same time, if the event is an official one their professional touch will ensure that the formality of the event is maintained. This is the reason that if you are planning an event, then it is always a good idea to hire an event production company.

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A Definitive Guide to Choosing the Right Event Planners

Posted by on Feb 13, 2016 in Tips | Comments Off on A Definitive Guide to Choosing the Right Event Planners

Magnificent events can be produced only by a prolific event planner. You might have to conduct a corporate event or a social event. And it could be a smaller one or on a large scale. The best thing you can do about it hiring an event planner that could bring your vision into reality.

Event planners do the dual job of both event production and planning. You might be unsure of the theme you must be adhering to. You might find it difficult to find a suitable venue or you might be confused about the hospitality for the guests and the whole environment.

But your event organizer will clearly know of all aspects including the entertainment and how to set a comfortable mood. Besides, they will know to make your event leave an indelible pleasant impression on the guests.

A Definitive Guide to Choosing the Right Event PlannersA Few Things You Need To Look Into To Select Your Event Planners

•  Service

It is important that you know exactly how you want your event to be. The next step is to jot down all the requirements for the event and also the essentials. You must clearly see your event through to the end and only then look for a planner. A great event planner will coordinate with you and pay heed to all of your specifications. They will work hard to bring your imagination into reality. They will also give you the much needed confidence to you about the smooth run of the event.

•  Camaraderie

Whatever domain it is, maintaining a good camaraderie with each other is really good. A great event planner will earnestly listen to what you have to say and will provide you suggestions for the issues you might have with the event. The planner will portray utmost professionalism and commitment towards your event and will only serve you with top notch service. Hence, while choosing an event planner, ensure that your planner is genuinely concerned towards you instead of just doing it for the sake of the money.

•  Good repute

The event planners you select must have enough positive review about their work, among the people who know them well. You must also be aware of their experience in the field and what better than checking their website for the feedbacks they have received. If their website is top class and has got enough goodwill, you must go for them!

•  Imagination

You must check if your event organizer is creative enough to come up with ideas that will make your event a mesmerizing one and will let the guests awestruck. The event will reach far bound heights if there is a creative touch in every aspect.

•  Mettle in the character

The event organizing task requires loads of confidence, honesty and the quality of being trustworthy. Look for the one who is direct in his or her approach and sticks to what is said. Time management matters too.

•  Budget management

Your event planner must be very skilled in maintaining the event within the given budget. The planner must know to spend the money reasonably and also with utmost responsibility.
So, how do you select an event planner?

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How to Promote Your Event with Postcards

Posted by on Jan 18, 2016 in Tips | Comments Off on How to Promote Your Event with Postcards

Postcards have been around for a long period of time. They are also the cheapest form of direct mail marketing. If you are promoting an event, why not use this tried and tested method that even works in the digital age.

To ensure you have success with your marketing campaign, we share details about how you can promote your event with custom postcard printing services.

How to Promote Your Event with Postcards

Decide Your Postcard Goals

The first thing that you need to do is to determine the purpose of the postcard that you are sending and the goal of the marketing campaign. What do you want people to do when they see and read your postcard?

Your postcard can have any purpose, including getting people to call a number or visit a website to book tickets. Or, if the event is free and you want people to attend, the postcard should work as an advertisement that entices interest.

The point is that you should clearly know what people should do when they receive your postcard and you should make an effort with the design of the postcard in order to achieve your goals.

Determine Your Audience

You should clearly know who you want to reach with your postcard? If the event is a community festival, your target audience will be everyone residing in a five mile radius of the festival. If the event is a theatrical performance, you should target people who share several demographic traits.

You can create audience profiles and identify the demographics shared by them, such as age, income, gender, marital status, occupation, interest and hobbies, location, and business or industry. These are the people to whom you will market your event.

Get a Targeted Mailing List

The greatest predictor of your promotional campaign’s success is your mailing list. If you use a poor mailing list, which is non-targeted, you will only get a few responses to your direct mailing campaign and not many people with attend the event. A targeted mailing list puts your postcard in front of the people who are already interested in attending events such as the one you are promoting.

Create a Compelling Copy

Now that you have set clear goals for the campaign and know who the target audience is, the next step should be to create a compelling copy that mentions the benefits that your audience will respond to. You need to think about how to leverage the proposition into an offer that will motivate a quick response from those targeted.

A great postcard marketing (http://www.wisegeek.com/what-are-the-different-types-of-marketing-postcards.htm) campaign needs to be highly desirable and time limited. For example, you can offer a 15% discount on tickets for people who book tickets before a certain date. If it is an event that can be attended for free, you can offer a branded incentive which they can receive at the gate by showing the postcard.

Design an Eye-Catching Postcard

Design is one of the most important aspects of the postcard, as it is the first thing that your targeted audience will see when they receive it. Choose an attractive color scheme and use interesting pictures that will attract attention and impress the receiver. Moreover, the design of the postcard will set the mood for the event and will help create a desire to attend it.

Print and Send Your Postcards

Use quality paper for printing your postcards, as it will bring prestige to your event. Another rule to follow is that bigger is better, because large-sized postcards command attention and bring importance to the contents on it.

Measure the Responses

You need to devise a way of measuring the responses you receive, whether through the presentation of the postcard itself or the use of any coupon code, which can be recorded, while making reservations. The experience you get with the first postcard campaign will help you develop more powerful not-miss postcard campaigns in the future.

Postcards can make an immediate impression, as the receiver does not have to open an envelope to see the contents. If you want to promote your event without breaking the bank, using postcards is the way to go. They are economical, quick, clean and efficient in promotional campaigns and you can expect a good response if you do it correctly.

What do you think about promoting an event with postcards?

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How to Hire Celebrity Event Planners for Both Personal and Professional Parties

Posted by on Nov 30, 2015 in Corporate, Tips | Comments Off on How to Hire Celebrity Event Planners for Both Personal and Professional Parties

Extravagant events can only be produced by an event planner that is adept at his or her profession.

We all know there are event planners for corporate events, social events and personal events. However, when it comes to organizing an event for a celebrity, the requisites of the planner is very different.

Celebrities always remain in buzz for the parties they organize, be it a personal party or a professional party.

The reason we say the celebrity events will be different, is that there are a lot of extra aspects that are responsible in organizing one. The guests that will be invited won’t just be normal people, but people from various successful platforms.

So, the person who plans these events must have much more skill than a normal event planner. If you are the manager of a celebrity, or a celebrity yourself and want to hire celebrity event planners, check these qualities with them first!

How to Hire Celebrity Event Planners for Both Personal and Professional Parties

Choosing a Perfect Celebrity Event Planner:

•  Top Notch Service

Usually celebrities arrange two kinds of parties. Either the personal ones, like birthday parties and anniversaries, or professional ones, like the success parties.

Since there is a whole lot of celebrities gathering, service of top notch quality is mandatory. The personal parties like the festive occasions and birthday parties will not see much crowd.

However, the planner must not ease out thinking it is all clear. Staying there and observing through proceedings will display a good professionalism.

Professional parties will see delegates of high order, and not to mention, in large numbers. Hence, catering to all their needs is very essential. So, one must be completely capable of providing top notch services.

•  Camaraderie

In any venture, maintaining a good relationship with each other will only do good. You need to maintain a healthy rapport with the event planner and see if he can reciprocate the same.

A good event planning specialist will know what the celebrity wants and will not hinder while discussing stuff. A well-defined commitment is something the planner can offer effortlessly. Since it is going to be a celebrity event, the event planner must know to interact with the guests and provide them with great hospitality.

•  Well reputed

Since it is a celebrity event, you need to look for someone who is a celebrity in himself or herself in his or her area of expertise.

The planner, you choose must have garnered enough goodwill and must have been widely renowned for their works. They must have gained a lot of positive feedback and only then, you will be able to choose.

You also need to get to know their repute by checking their websites and going through reviews. You will clearly know the kind of person you will be working with.

•  Creativity and imagination

A celebrity event is something a lot of people will turn to. Hence, staying different is really vital so that the event becomes a huge success. And staying different only means being creative in the themes that are chosen for the parties.

You need to see if your planner is imaginative enough to come up with concepts that are going to make the event an exquisite one. You need to find such a planner who can leave the audience awestruck. The event will reach pinnacles only when the bounds of creativity and imagination are stretched.

•  Mettle in the character

The planner must have a great potential to handle things because when it comes to celebrity events, it is not just the reputation that matters but also the confidence.

He or she will have to be honest and have unflinching stand towards certain things. Time management matters a lot and he or she will have to be aware of it how to manage time effectively.

•  Funds management

Despite being a celebrity event, fund management is always a must – spending reasonably on things that are worth using for the event.

You’ll agree that celebrity event does not mean money could be spent lavishly for no reason. A good planner will know just how to do this. These are the qualities you need to look into while you search for your celebrity event planner (http://eventplanning.about.com/od/Event-Ideas/fl/How-Celebrity-Event-Planners-Do-What-They-Do.htm).

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A Corporate Event Planning Company Will Make Your Event More Memorable

Posted by on Nov 24, 2015 in Corporate | Comments Off on A Corporate Event Planning Company Will Make Your Event More Memorable

In order to make an event a big success, everyone requires professional help from time to time. Corporate event planning companies have connections with all the right people from catering to decoration service providers. The major benefit of hiring an event planning company is that they bring a sense of style and experience with them. Which color combinations look good together? What floral arrangements look good at the entrance? All these details may seem confusing to us, but is an art that only a planner can understand.

Finding the right event planner for your corporate gatherings and meetings, first thing is to understand what kind of services they exactly provide. Most of the reputed and popular corporate event planning in Chicago A Corporate Event Planning Company Will Make Your Event More Memorable, New York and Los Angeles follow a strategy and a process to organize an event like:

•  Requirement gathering is the crucial part as only then one can achieve customer satisfaction.

•  Before planning, the scope, venue, time, cost details must be set as per client’s requirements.

•  Many event planning companies have their own florists, photographers, caterers and lightening designers and all they need to do is coordinate them.

•  Preparing a guest list and inviting all the people.

•  Arranging transportation services for the guests and coordinating with all the venue’s staff regarding sitting arrangements and rooms.

•  Once all the arrangements are completed, the job of an event planner does not end here.  Coordinating and monitoring all the activities on the day of the event is the second most important responsibility if a planner.

•  Without delaying, event planners review all the payments and billings at the end of an event only.

Coordinating every single detail whether it is a convention, business meeting, event, conference, or corporate seminars makes the output satisfactory for the client. A planner who is capable of performing all the above-mentioned tasks efficiently can only make your event more memorable and a big success. For a big corporate firm, making a grand impression on their guests at events eventually helps them generate more business. When all your company’s growth depends upon the success of your event than finding the best service providers in the market becomes your main concern.

Planning for a corporate event is a smart decision as any other event like wedding, birthdays or parties, the location has to be any happening restaurant or a club which plays great music and serve good food, but for a business gathering a decent place is required that will have both the options like private meeting room and party restaurant. Corporate event planning companies also arrange pickup and delivery services for all the guests. The comfort of guests is their prime concern regardless of any compromises.

If innovation were a necessity, it would be a daunting task to amuse anyone. Instead, an element of style and elegance brings uniqueness and variation in mundane routine. For Event planners, arranging an occasion is an everyday job, but the way they play with craft, decorations, floral patterns, fabrics and lighting effects make every event unique and most beautiful. Monitoring each and every detail, performing real time improvisations, and at the same time making client unaware of every problem they face on-site is a true character only a top event planning company plays.

The only difference between hiring a basic event planning company and corporate event planning company is the way they understand the client’s requirements and make a great presentation. Make your event memorable by finding best to do the best job. For corporate events (http://www.ehow.com/list_5801988_entertainment-ideas-corporate-events.html), planners set interesting event name with a tag line that mainly gives hint of the kind of theme that event will have. Dress codes, theme-based decorations, theme-based invitations, and music selections all these small details are essential for a successful turnout.  Return gifts and souvenirs add a little excitement flavor to the event itself.

Many corporate events have some agenda that they want to declare publicly, these corporate event-planning companies can also arrange a press conference exclusively so that every decision can become a milestone for your company. Not only impress your boss, but all your colleagues by giving some useful yet creative gift at the end of the event so that they will remember this event forever and cherish all the memorable things they did that day.

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How an Event Company Produces Memorable and Fantastic Occasions

Posted by on Oct 19, 2015 in Tips | Comments Off on How an Event Company Produces Memorable and Fantastic Occasions

A human beings, our lives are replete with occasions of merriment and joy. Each of these occasions, a unique celebration of sorts, is special in its own way. Organizing them is a fun activity for many, but the task often gets herculean when the size of the event, and the people involved are large. What begins as a new experience slowly ends up being an arduous affair, with the hosts missing out important details or people, and exerting all their energy on organizing the event rather than enjoying it.

How Event Companies Help

An event company alleviates the pain points associated with organizing occasions, by serving as the ‘know all, do all’ people. They replicate the event in your mind even before it actually happens; by explaining each and every element of the occasion in great detail. They give you a picture of what to expect on the day of the function. Event production companies in Chicago How an Event Company Produces Memorable and Fantastic Occasionsand other major cities run clients through details of the venue, the décor, the light and sound systems, the food and beverages menus, the invite lists, and so on.

The best time to get in touch with an event management company is the day that the occasion gets finalized. This gives you ample time to evaluate the service offered by different event planners, their skills and expertise, and then select the one that best suits your requirements.

The Different Stages of Planning for an Occasion

Planning for a function commences as soon as the event management company (http://www.ehow.com/how_5471840_start-event-management-company.html) comes into picture, i.e. when they are contacted with an enquiry. The first meeting between the event planner and the client usually revolves around evaluating portfolios and charting out specifics of the function. The event planning company first enquires about the type of the occasion – birthdays, weddings, commemorations, annual functions etc. – and its size. The team then checks with you for an estimated budget, or helps you chalk out one, if you don’t have it. They enquire about the venue preferences- whether you have a special location in mind, or have made the booking, or require their help in selecting and finalizing one. The next step is discussing the arrangements for the event day. The team takes note of your preferences for décor and helps you select one that suits your requirements – by showcasing designs from assignments undertaken previously, or with the help of reference images picked up from the web. Simultaneously, they work out sound, light, graphic and other display requirements for the venue. Post decoration, the event planners help you choose a food and beverage menu for the occasion. A seasoned event management company suggests food items that go well with the age and taste of the crowd. The event planners then discuss with you on other specific needs and requirements; for e.g. entertainment activities, fun games etc. Once all the details get finalized, they draft the terms and conditions document, and upon mutual agreement, enter into the contract; usually followed by an advance payment from your end. They create lists of invitees, handle RSVPs, arrange mock ups of the décor, or conduct rehearsals, as is necessary.

On The Day of the Occasion

Depending on the nature of the occasion, some event management companies offer services till the commencement of the event, while some others stay throughout the function, all the way up to its completion. The latter group doubles up as event hosts, guiding the guests to their seats, and helping them settle down comfortably. They also serve as masters of ceremonies, making relevant announcements, and managing people on and off stage.

Event planning companies are masterminds skilled at producing occasions that are beautiful and memorable. They don multiple hats and juggle all event related activities to near perfection. Their expertise is an invaluable asset to people who dream of extraordinary events. They are wizards who craft mind blowing occasions with their skills, and impress both, the guests and hosts, with their magical performance.

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Corporate Event Planning – The Key to A Successful Event

Posted by on Oct 19, 2015 in Corporate | Comments Off on Corporate Event Planning – The Key to A Successful Event

The event planning industry has grown to a new scale in the recent years with more inspiration and passion to the work profile. With this, the trend of corporate event planning has also soared tremendously.

Corporate event planning is an art and requires lot of creative imaginations and passion to understand the concept, theme and purpose of the event. Planning a corporate event on any scale is a challenging task. Whether as an employee you have been assigned this task for the first time or you are used to organizing such events, it is never easy to put together the perfect event. There are a few basic tips to make sure that your corporate event is a success. Of course keep in mind that it is always advisable to hire an event planner no matter what the situation.

The first thing that you need to decide is a theme for the event. This will set a mood for the event and give you the basic idea for making choices with the food, décor and other factors. Make sure that the theme is suitable for the guests who will be attending. A corporate event planning company in Chicago can help you to choose a good theme and will also take care of planning the rest of the event once the theme is chosen.

Corporate Event Planning – The Key to A Successful Event

The next step is to decide upon a budget. There will be different amounts allocated to food, entertainment, rentals and other additions. Compare this amount to the fees of an event planning company and the chances are that you will be able to get a planning company for almost the same amount or maybe even less. It is usually cheaper to go through an event planning company because they have tie ups with different vendors like caterers, set designers, and others.

If you are not hiring a professional event planning company then you will have to personally check out locations and meet the vendors. You will have to discuss the cost of the rentals, along with what will be provided for a particular fee. You will also need to make sure that the venue is available at the time that you require and the experts that will come in to set up the décor and other things like food and music.

Find out whether caterers are available along with the venue. If this is not the case then you will have to find good caterers and meet them. Some venues provide security, while others require the clients to bring their own security personnel. Security is important to prevent any kind of mishaps and party crashers. You may also need to hire a licensed bar tender if the venue management does not provide one. Some venues supply the decorations but others may require you to arrange for them. The same goes for the tables, chairs, plates, cups and silverware.

Decide on a menu based on the preferences of the guests and the timing and manner of serving. This basically means that you have to choose between a buffet and a plated meal. You need to figure out the exact details of all the dishes being served and timings. You will have to sign the contract with the caterer and other vendors providing services in the event. Make sure you take a copy of all the contracts for the company records.

Once you have chosen the vendors, you will have to make a to do list. Things that need to be done at a specific time must be put on the list, like buying decorations that match the theme and sending out invitations in a timely manner. IT is a good idea to make a make a schedule of which tasks are to be done first and which ones later.

It is easy to forget many details. It can also be hard to manage an event if you are attending it as well. It is stressful and time consuming to plan an event and can take you away from your regular work. This is why an event planning company that specializes in corporate events (http://www.wisegeek.com/what-is-corporate-event-program.htm) can save you a lot of time and relieve your stress.

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Make Your Event a Success with Corporate Event Planners

Posted by on Sep 18, 2015 in Corporate | Comments Off on Make Your Event a Success with Corporate Event Planners

Meetings, conferences, product launches, promotional activities, and other corporate events are essential for a company’s growth. Companies utilize events to connect with their shareholders and other partners. By organizing corporate events, they entice the current and the future clients to purchase more of their products and services or announce a new product all together. Internal corporate events are held for the employees to stay updated and external events for the clients.

For events in the corporate front, it is best to hire a corporate event planner as the event is on a larger scale and the company’s only aim is success. The event requires great deal of time and effort, which can entirely be given only by an expert in that field. The people behindMake Your Event a Success with Corporate Event Planners corporate event planning in Chicago or anywhere in the United States are more experienced in the industry and are updated with latest trends, they have more contacts, and connections that can help your event succeed. When hired the planner meets the potential clients for consultation. The client lays down its needs. The specifics are then discussed, like preferred date, location, number of guests etc. and the plan is then taken further. Whatever the purpose of the company’s corporate event be, one must make sure that the event is on target and is successful, and the only way to ensure that is by hiring a professional event planner.

1.  Stress-Free Planning: Once the professional is hired, the client can sit back and relax because the major running around is then done by the hired professional. One does not want to stretch themselves too thin by doing all the tasks needed for planning the event. Stress is even greater when your main job profile is not event planning, the hired professional will coordinate the logistics, deal with issues, and make sure that the event runs seamlessly, leaving you to do quality work and enjoy the event.

2.  Event Planning Expert: Once the planner is hired, the client need not worry about the interiors, the audio-visual equipment, etc. Event planners know the latest trends when it comes to corporate events, from the latest light techniques to laser shows, your professional planner will know what to offer. They know how to deal with problems that may occur, or may even predict or prevent them from happening.

Event planners are detail-oriented, they make sure they choose the right venue which meets the needs of the company and the event. They also handle the details of the event such as supervising guests, food, beverage, safety, etc. Hiring them ensures that the event goes on smoothly and according to the plan.

3.  Professional Network: Event planners have extensive knowledge about the industry. It is their job to retain the network of suppliers they regularly deal with, from venues to caterers to interior decorators, planners are aware of the best sellers in the market. This special bond enables the planner to get great discounts and deals that the client may not get directly from the suppliers.

4.  Saves Time and Money: Professional planners have a unique approach and see to the event from all perspectives. The client does not need to worry about the time they would waste on finding vendors, caterers, or florists, the planner takes care of everything. The client can focus on welcoming the guests, maintaining their rapport and creating networks.

Event planners are good negotiators and due to their previous experiences, they can find the difference in the cost and value. They have good connections with suppliers and producers, which leads to lower rate purchase of products and services, thus getting the client a good discount, sticking to their budget and helping them save money.

5.  Marketing the Event: Corporate events (http://www.ehow.com/list_5801988_entertainment-ideas-corporate-events.html) such as charity events or promotional events or product launch events, need marketing and that is where the professional planner steps in with all his tools, knowledge and connections to make sure that the event is a success. The company’s marketing team achieves their goal but planners make full use of their connections from the previous events to market the upcoming event to all of their clients.

An event planner eliminates stress, especially at the time of uncertainties. Hiring a planner is a great way to save time, budget your event, make more connections, market your event, and simplify your job. Only with the help of a professional planner, can a company host a successful corporate event.

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